How you can Create a Social Media Report (Features a Free Template)

Making a social media report will not be essentially the most thrilling a part of a social media supervisor’s job. However it’s definitely an necessary one.

In social media advertising and marketing, something price doing is price reporting on. In any case, monitoring and analyzing your efficiency is the one approach to actually perceive what you’re undertaking by means of your social efforts.

It’s additionally the one approach to reveal the worth of your social advertising and marketing efforts to your workforce and your boss. From employees morale to elevated budgets to rising your workforce, it’s important to have knowledge that exhibits the significance of your work to the group.

When issues will not be going so nice, social media reporting is equally priceless, as it may possibly allow you to be taught out of your missteps and get issues again on observe.

What is a social media report?

A social media report is an internal reporting document that presents and tracks relevant data about your social media activities.

It can be anything from a simple list of numbers in a spreadsheet to a spiffy slide presentation packed with analysis. It all depends on the purpose of your report and who your audience will be.

You might need multiple reports to suit different audiences or goals.

What should your social media report include?

The short answer is that your social media marketing report should include the data and analysis your audience needs to understand your social media performance — no more, no less. That audience might be your boss, your team, or even yourself.

Of course, your team needs a much more granular report than your boss does. And you probably want an even more detailed one for your own records.

Your social media report should also look nice and be easy to follow. There’s no need to go overboard with the formatting or include unnecessary details. It’s best to let your data tell the story.

Here is a suggested structure to get you started. To make things easy for you, we’ve also included a free social media report template, which you can download below.

Feel free to mix and match the sections to create a custom social media reporting tool that works for your intended audience and reporting needs.

An outline of your social media marketing strategy

Start your social media report with a quick overview of your social media strategy. This gives context so your readers perceive what to anticipate in the remainder of the report.

You’ll go into extra element within the subsequent sections, however that is the place to put out the overarching objective of your social actions as they relate to enterprise technique.

Does your organization use social primarily as a channel for customer service? Social commerce? Model consciousness? All the above?

Remember to spotlight any adjustments in technique because the final time you reported, together with any new channels you’ve integrated into your social combine.


Now it’s time to get extra particular. Take the guiding technique you highlighted within the first part and break it down into clear, measurable targets. It’s a good suggestion to make use of the SMART goal-setting framework, because it ensures you create targets which might be easy to trace and report.

The variety of targets you embody will range relying on how effectively established your social technique is and the dimensions of your workforce. If that is your first social media report, persist with just some targets. When you’ve established a sample of monitoring, studying, and success, you possibly can add extra targets over time.

Success metrics

Now it’s time to consider what knowledge you’ll report back to validate your targets. SMART targets have success metrics constructed proper into them.

For instance, in case your objective is to extend the variety of leads generated by 25 % in Q3, then you definately’ll have to report on the variety of leads generated. The metrics that matter will probably be completely different for each workforce, however some key general metrics to incorporate to your social program are:

Should you’re utilizing social media for customer support, it’s additionally a good suggestion to report on service metrics like internet promoter rating (NPS), buyer satisfaction rating (CSAT), and backbone time.

After all, you possibly can embody rather more knowledge if it’s related to your targets. For a full breakdown of all of the numbers you would possibly wish to embody in your social media enterprise report, take a look at our publish on social media metrics that really matter.

Outcomes per community

Drilling down even additional, this part gives particular outcomes for every social community. If it is sensible to your workforce, you will get much more particular and break issues down by format inside a community, akin to Stories vs. posts vs. Reels.

The particular knowledge to incorporate on this part will depend upon the targets and success metrics you’re included above. Listed here are a few of the commonest numbers to incorporate for every social community:

It doesn’t matter what metrics you select, present some earlier outcomes for context. In any case, knowledge means nothing in a vacuum. Should you’re reporting on a marketing campaign, look for the same previous marketing campaign to match what you achieved.

Should you’re creating an everyday weekly or month-to-month report, observe your outcomes in comparison with the earlier a number of weeks or months. This lets you see ongoing developments. You possibly can additionally examine your outcomes to the identical interval from the earlier yr, to account for any seasonal developments.


Having introduced your knowledge, it’s time to dive into the evaluation. First up, spotlight something that went particularly effectively throughout this reporting interval.

Look past the numbers right here. Perhaps you made contact with a key social media influencer for the primary time. Or perhaps a very compelling evaluation got here in by means of social that you simply’ll have the ability to use in future advertising and marketing campaigns.

Embrace room in your social media report back to share all types of success which might be related to your targets.

Should you can, attempt to decide why you bought the outcomes you probably did. The info are attention-grabbing, positive, however the causes behind the info are what might help you tweak your technique and set meaningful social media goals.


This part gives the possibility for some soul-searching and recalibration. Was there something that went a little bit sideways this era? In that case, are you able to pinpoint why? And what’s your plan to get again on observe?

That is additionally a very good part to report on new alternatives out there you’ve uncovered by means of social listening or interplay along with your followers. Is there a sort of content material followers need extra of? Has your social care workforce flagged an ongoing challenge that may very well be resolved by means of higher documentation or an FAQ?


Finish your report by summarizing what you achieved and what you realized. Concentrate on the large takeaways and the way they may assist information your future technique.

How you can create a social media report in 5 steps

Step 1: Decide your viewers

Is that this report meant to your boss, your advertising and marketing workforce, or VPs? Or perhaps it’s only for you?

Concentrate on what’s necessary to every viewers, as a substitute of forcing everybody to dig by means of a normal report to search out what’s related to their jobs. The upper up you go in your organization, the extra concise and targeted your report must be.

Step 2: Focus your reporting

Social media might help drive consciousness, gross sales, leads, engagement—the record goes on.

Ensure that to remain laser-focused on the social media KPIs and metrics that matter most to what you are promoting — and the stakeholders you’re reporting to. Don’t get slowed down by reporting on extra stats except you discover a serious spike or one thing noteworthy.

Step 3: Collect your knowledge

Social knowledge comes from a variety of sources. We’ll get into the specifics of the place to search out the info you want later on this publish.

Step 4: Analyze your knowledge

Uncooked knowledge doesn’t imply an entire lot. Following the sections outlined above, crunch the numbers to search for developments, anomalies, and some other patterns that present an image of what’s working and what’s not.

Step 5: Current your findings

All of this info wants to enter a doc that’s clear, concise, and simple to know. That doc is your social media report. On that notice, now’s a very good time to take a look at our social media report template.

Social media report template

We’ve created a social media report instance template you should utilize to ensure your report appears good and hits all a very powerful areas of knowledge and evaluation.

Once you download our free template, follow the instructions to customize it.

If you’d prefer to create your own social media report template, you have a couple of options.

If you’re going to focus primarily on numbers, you can create a template in Excel or Google Sheets. For reports with more analysis, use a spreadsheet to gather your data, then present it in a Google Doc or slide presentation.

Another great option is to use a social media reporting tool like Hootsuite Analytics to construct customized reviews. You’ll then have entry to easy-to-read charts and graphics you possibly can export on to a spreadsheet, PDF or PowerPoint.

Social media reporting instruments

Now that you realize what knowledge to incorporate in your social media report, right here’s the place to search out it on the primary social media platforms.

Meta Enterprise Suite

Whilst you can entry Instagram and Fb Insights individually on every platform, Meta Enterprise Suite is a extra strong reporting device that gives knowledge for each platforms side-by facet.

To entry insights in Meta Enterprise Suite, head to and click on Insights within the left menu. We’ve acquired a devoted weblog publish about how to use Meta Business Suite in the event you’re searching for in-depth particulars.

To export knowledge to your social media report, click on Export Knowledge on the highest proper of any chart. You may select which knowledge to export and the format that works finest for you (.png, .csv, or .pdf).

Twitter Analytics

Open your Twitter profile and click on on the three dots icon within the menu, then click on Analytics.

Twitter Analytics

You’ll discover key knowledge on the primary analytics display.

To search out extra detailed info, click on by means of the choices within the high menu of your Twitter Analytics display. From there, click on Export Knowledge to export the data as a .csv file so you possibly can add it to your social media report.

Tweet Activity export data by Tweet or by day

LinkedIn Analytics

Open your organization web page and click on Analytics within the high menu, then select Guests, Updates, Followers, Rivals, or Worker Advocacy.

LinkedIn Analytics

You’ll get entry to metrics like web page views, impressions, and engagement price.

LinkedIn Analytics gives an attention-grabbing function to contemplate to your social media reporting. Should you select the Competitor Analytics web page, you possibly can see the way you examine to as much as 9 different pages.

To export your knowledge as an .xls or .csv file (relying on which knowledge you’re downloading), click on the blue Export button on the highest proper.

TikTok Analytics

To entry TikTok Analytics, you’ll want a TikTok Enterprise or Creator account. When you’ve made the change, head to your profile. Faucet the three dots, then Enterprise Profile (or Creator Profile), after which Analytics.

TikTok Analytics overview including video views followers and profile views

Supply: TikTok

This provides you good details about the way you’re doing on TikTok. Nevertheless, if you wish to export the info into your social media report, you’ll have to entry TikTok Analytics on desktop.

Log in in your pc, hover your cursor over your profile picture and click on View Analytics. You may entry general metrics to your account, in addition to detailed information about every of the movies you’ve uploaded.

Hootsuite Analytics

Hootsuite Analytics lets you gather knowledge and create reviews for a number of Fb, Twitter, Instagram, and LinkedIn profiles from one dashboard.

You may customise the dashboard to trace the metrics that you simply’ve recognized as most necessary to your social media report, together with workforce and time metrics.

When it’s time to create your report and share your knowledge, you possibly can customise what info to incorporate. You’ll have entry to an important choice of charts that inform your reporting story in a extremely visible approach, so the data is straightforward to eat at a look.

You may share reviews with workforce members immediately throughout the Hootsuite Analytics interface. Or, you possibly can obtain your full social media report as a PDF, a PowerPoint, or a spreadsheet file that’s able to share.

To get extra particulars on how you can benefit from the info accessible by means of all of those social reporting instruments, take a look at our weblog publish devoted to social media analytics.

Use Hootsuite to do all of your social media reporting from a single dashboard. Select what to trace, get compelling visuals, and simply share reviews with stakeholders. Attempt it free at present.

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All of your social media analytics in a single place. Use Hootsuite to see what’s working and the place to enhance efficiency.

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